ESSU CRYSTALS ELITE (ECE)

Governing Framework

PREAMBLE

This document establishes the operational framework for ESSU Crystals Elite (ECE), a business-focused alumni network of Emmanuel Secondary School Ugbokolo, Class of 2015. The framework is designed to be flexible, transparent, and self-governing while maintaining accountability and effectiveness.

1. MEMBERSHIP

1.1 Eligibility

Must be a graduate of ESSU, Class of 2015
Must be an active participant in the main ESSUOBA group
Must demonstrate value-adding capabilities (skills, connections, resources)

1.2 Admission Process

Nomination by existing member
Review by founding members
Unanimous approval required from founding members
Formal acceptance of governing framework

1.3 Member Expectations

Regular financial contributions as agreed by the group
Active participation in meetings and discussions
Contribution of business ideas, opportunities, or expertise
Maintenance of confidentiality regarding group investments
Upholding of the group’s reputation and values

1.4 Meeting Attendance & Penalties

Weekly meeting requirement (minimum one meeting per week)
Missing one meeting = Yellow Card warning + Fine (amount to be determined)
Three Yellow Cards in one month = Red Card
Red Card consequences include potential expulsion
Note: If expelled, the platform is not liable to return initial investment as it would be considered nullified and no group member is individually responsible for invested funds

1.5 Membership Review

Monthly review of participation and Yellow/Red Card status
Quarterly comprehensive review of all member contributions
Members failing to meet expectations receive formal notice
Continued non-compliance may result in removal

2. GOVERNANCE STRUCTURE

2.1 Founding Members

Five founding members serve as custodians of the group
No hierarchical executive positions
Founding members facilitate rather than dictate
Rotation of facilitation responsibilities quarterly

2.2 Decision Making

Democratic process for all major decisions
70% approval required for financial commitments
80% approval required for membership changes
90% approval required for changes to this framework
Voting conducted via designated platform with transparency

2.3 Meeting Structure

Weekly general meetings (virtual)
Quarterly strategic reviews (in-person when possible)
Emergency meetings called with 24-hour notice
Meeting facilitation rotates among members
Attendance tracking and penalty enforcement by rotating monitor

2.4 Information Access

All members have equal access to group information
Financial data, meeting minutes, and project updates accessible to all
Dedicated platforms for information sharing and storage

3. FINANCIAL FRAMEWORK

3.1 Financial Accounts

Cryptocurrency wallet (public address for verification)
Investment platform account (PiggyVest or equivalent)
Traditional bank account (Kuda, OPay or equivalent)
All accounts in the name of ECE with designated signatories

3.2 Financial Contributions

Monthly fixed contribution (amount determined annually)
Optional additional investment in specific projects
Contribution deadlines strictly enforced
Grace period of 5 days with notice
Fines from Yellow Cards added to contingency reserve

3.3 Fund Management

Three designated signatories required for withdrawals
Signatories rotate annually among qualifying members
Real-time financial tracking accessible to all members
Quarterly financial reports and reviews

3.4 Fund Allocation

70% for investments and business ventures
15% for operational expenses and platform costs
10% for contingency reserve
5% for administrative needs

3.5 Returns Distribution

60% reinvested in first two years
30% distributed to members proportional to contribution
10% added to contingency reserve
Distribution proportions reviewed annually

3.6 Investment Forfeiture

Members expelled from the group forfeit their initial investment
Forfeited funds become part of the group’s general investment pool
No individual member bears responsibility for forfeited investments
This policy is explicitly acknowledged during member onboarding

4. PROJECT MANAGEMENT

4.1 Project Proposal

Any member may propose a business project
Standard proposal template must be used
Clear objectives, budget, timeline, and expected returns required
Risk assessment and mitigation plan included

4.2 Project Selection

Open discussion period for all proposals
Democratic voting on project prioritization
Funding allocation based on available resources
Multiple concurrent projects permitted if resources allow

4.3 Project Implementation

Project handler assigned (typically the proposer)
Clear milestones and reporting schedule established
Regular updates to general membership
Transparent tracking via project management platform

4.4 Project Evaluation

Mid-point review for all projects
Final performance assessment
Documentation of lessons learned
Recognition for successful project handlers

5. NETWORKING FRAMEWORK

5.1 Internal Networking

Skills and expertise database maintained
Business interest matching system
Regular knowledge-sharing sessions
Mentorship arrangements between members

5.2 External Networking

Coordinated approach to external business relationships
Referral system with clear attribution
Commission structure for business introductions
Joint representation at business events when beneficial

5.3 Business Collaboration

Framework for inter-member business dealings
Preferential rates for services between members
Conflict of interest disclosure requirements
Formal documentation of all business arrangements

6. CONFLICT RESOLUTION

6.1 Dispute Process

Direct communication attempted first
Mediation by uninvolved members if direct approach fails
Documented resolution process
Time-bound resolution framework

6.2 Business Disagreements

Fact-based assessment approach
External expert consultation when needed
Binding resolution through member vote if necessary
Focus on group benefit over individual preference

6.3 Ethical Concerns

Confidential reporting mechanism
Investigation by rotating ethics panel
Protection for good-faith reporting
Commitment to integrity in all dealings

7. CONSEQUENCES FRAMEWORK

7.1 Card System

Yellow Card: Warning with financial penalty
Red Card: Severe penalty including potential expulsion
Yellow to Red progression: Three Yellow Cards = One Red Card
Card record reset quarterly unless Red Card issued

7.2 Financial Non-Compliance

First instance: Yellow Card + standard fine
Second instance: Yellow Card + double fine
Third instance: Red Card + membership review
Consistent pattern: Expulsion with investment forfeiture

7.3 Participation Deficiency

Meeting absence: Yellow Card + fine per instance
Three absences in one month: Red Card
Project commitment failure: Yellow Card
Consistent non-participation: Red Card + expulsion consideration

7.4 Confidentiality Breaches

Minor breach: Yellow Card + written apology
Serious breach: Red Card + immediate suspension pending review
Intentional harmful breach: Expulsion with investment forfeiture
Potential legal action for breaches causing financial harm

7.5 Ethical Violations

Investigation by uninvolved founding members
Minor violations: Yellow Card + remediation requirements
Serious violations: Red Card + suspension
Severe violations: Expulsion with investment forfeiture
Zero tolerance for actions causing reputational damage

8. AMENDMENT PROCESS

8.1 Proposal of Amendments

Any member may propose amendments
Written submission required with clear rationale
Discussion period of two weeks before voting
Impact assessment included in proposal

8.2 Approval Process

90% approval required for framework changes
Documentation of all amendments
Clear communication to all members
Annual review of full framework

9. DISSOLUTION PROVISIONS

9.1 Conditions for Dissolution

Insufficient active membership (below 7 members)
Achievement of stated purpose
Insurmountable obstacles to continued operation
90% member vote for dissolution

9.2 Asset Distribution

Fair liquidation of all assets
Distribution proportional to contribution history
Settlement of all outstanding obligations
Transparent accounting of dissolution process

This framework is effective immediately upon approval by founding members and will be reviewed annually from the date of adoption.

Adopted this _____ day of March, 2025.

[Signature blocks for founding members]